How to Print in Black and White on a Mac

How to Print in Black and White on a Mac. It's 2023 and now it should be easy to print black and white documents from a Mac.

In this guide, you'll learn how to do just that. In addition, I'll cover some troubleshooting options if your printer isn't working as expected.

Printing in black and white can be useful for saving ink, highlighting simplicity or fulfilling specific requirements, whatever the reason, the process is pretty straightforward.

In this guide, we'll provide you with a detailed step-by-step on how to print in black and white on a Mac, allowing you to have full control over your print settings and achieve the results you want. Let's start!

Step by step procedure to print in black and white

If you're running macOS Ventura 13, it shouldn't be difficult to print in black and white as long as you follow these steps:

1. With a document open on your Mac, choose File > Print or press Command + P.
2. The Print dialog opens with a preview of the printed document.
3. Disable the print in color section – or check the black White box.
4. Click Print.

On the print screen, you can select some other settings, such as:

• Presets: Choose a preset for the printer to use with your document.
• Copies: Specify the number of copies you want. To print all pages of a document before printing the next copy, click Paper Handling and select “Collate Sheets”.
• print range: Specify the pages you want to print. You can print all pages or select a range of pages. For example, you might print pages 6 to 9 of a 10-page document. You can also print a selection of pages in the range using the Selection button. Click the page label in the Preview sidebar to select the page for printing. The pages in your selection do not need to be in a continuous range. For example, you might choose to print page 2 and page 4 in a 5-page document.
• Double side: Choose On from the Duplex pop-up menu to print on both sides of the paper (also called duplexing or two-sided printing) if your printer has this feature. You can also choose On (Short Edge) to set the document to print ready for binding at the top of the page.
• paper size: Choose a paper size for your document. For example, choose A4 when the printer is loaded with 210 x 297 mm paper.
• Guidance: Click the buttons to toggle between portrait and landscape orientation. The change to your document appears on preview pages in the sidebar.
• Sizing: Enter a scaling percentage to fit the printed image to the paper size. The change appears on preview pages in the sidebar.

How to Create a Black and White Preset for Printing with Mac

You can save frequently used print settings for routine printing on Mac. See how.

• With a document open, click File then Print on the menu bar.
• Choose black and white printing.
• Select the other settings you want to use in black and white and click the Presets drop-down menu.
• Click Save current settings as preset.
• Create a name for your preset.
• Choose whether to save the preset for All Printers or This Printer Only.
• Click OK.

Now you can use your black and white preset to print with your Mac.

How to Troubleshoot Printing Problems on Mac

Don't worry, it's not you, it's probably the printer. If you're having trouble printing or connecting your device to your Mac, you have two possible options: removing and reinstalling the printer, or plugging and unplugging it.

If your Mac doesn't recognize the printer, try unplugging it and plugging it back in. You can also try using a USB-C cable if it's a wireless printer. Downloading the latest software update from the printer manufacturer's website can also help.

You can also try removing the printer from your Mac and adding it back so you can print in black and white. See how:

1. First disconnect the printer from your Mac or turn it off.
2. Then click on the Apple menu at the top of your Mac screen and select System Preferences.
3. Then click on Printers and Scanners.
4. However select the printer you want to delete.
5. So click on the minus symbol and confirm the action by clicking on Delete printer
6. Finally, reconnect the printer to your Mac.